- DRAFT  -

 SUNFISH LAKE CITY COUNCIL MEETING – NOVEMBER 5, 2019

8:00 P.M. - ST. ANNE’S EPISCOPAL CHURCH

Attendants:

Acting Mayor:  Mike Hovey

Councilmembers:  JoAnne Wahlstrom, Steven Bulach and Shari Hansen

City Attorney:  Tim Kuntz

City Planner: Ryan Grittman

City Engineer:  Jeff Sandberg

City Treasurer:  Ann Lanoue

Building Inspector: Mike Andrejka
City Forester: Jim Nayes
Police Chief:  Brian Sturgeon

City Clerk:  Cathy Iago

     and Members of the General Public.

Mayor Dan O’Leary arrived at 8:05 p.m.

1. CALL TO ORDER: Acting Mayor Hovey opened the meeting at 8:00 p.m.  
   
   2.  APPROVE AGENDA:  Acting Mayor Hovey asked if there were any additions or corrections to the agenda and there was no response.  

Councilmember Wahlstrom moved to adopt the agenda as amended, seconded by Councilmember Hansen and carried. (4 -0)

3. CONSENT AGENDA: Acting Mayor Hovey asked if there were any questions or comments relating to any items on the Consent Agenda.

Treasurer Lanoue advised that the City had received six (6) special assessment payments for the Charlton Road project and twelve (12) payments for the Sunfish Lake Outlet project.  She stated she anticipates more payments may be made without interest before the November 15 deadline to submit the assessment roll to Dakota County for placement on the property tax roll.

Mayor O’Leary arrived at 8:05 p.m.

Chief Sturgeon noted that there was only one (1) false alarm this month.  He distributed a traffic survey that was conducted on Charlton Road between October 29 and Nov 5 due to recent complaints of speeding vehicles. He explained that the survey found that fourteen (14) vehicles were traveling over 35 mph and two (2) were traveling at 46 and 47 mph heading southbound on the road.  He noted that the police normally do not issue citations for vehicles traveling at 5 mph over the limit, but he advised the police will continue to monitor the road for speeders.

Councilmember Wahlstrom asked if the police could determine if the speeders were residents or people passing through the City.

Chief Sturgeon explained that the equipment only monitors speed and direction.

Councilmember Hovey asked if there was a speed survey done prior to the road improvement.

Chief Sturgeon stated he was unsure, but offered to research whether or not a survey was done prior to the improvements.

Councilmember Hansen referred to the listing of “fresh meth pipe found on the property” in his report and asked the Chief to explain.

Chief Sturgeon explained that the meth pipe was found at the abandoned property on Upper 55^th Street and that squatters appear to have occupied the property.  He stated that police noticed a camper on the site and the owner explained the camper broke down and they were waiting for a part to fix it; the camper was fixed and moved off the property.  He also noted there was some dumping in the area.

Councilmember Hansen asked if there were any further complaints relating to the trash cans on Salem Church Road.

Chief Sturgeon responded no further complaints were received and that police monitored the property for the last few weeks.

Mayor O’Leary asked if there were any further comments or questions and there was no response.        

Councilmember Bulach moved approval of the Consent Agenda as presented, seconded by Councilmember Hovey and carried. (4-0)

1. Regular Council Meeting Minutes of October 1, 2019
2. List of Bills
3. Monthly Financials
4. Receive Building Inspector Report
5. Receive Forester Report
6. Receive Public Safety Report.

4. COMMENTS FROM THE PUBLIC: The Mayor asked if there were any comments from the public and there was no response.
   
   5.  PUBLIC HEARING/PRESENTATIONS:  a. Public Hearing:  Conduct Public Hearing on City Project No. 2020-01 (Mill and Overlay Project):   Mayor O’Leary opened the public hearing to discuss the proposed Mill and Overly project and asked the City Engineer to provide an overview of the project.

Engineer Sandberg explained that at their September 3, 2019 meeting Council received the feasibility report, authorized the preparation of plans and specifications and scheduled a public hearing on November 5.  He stated that the City Pavement Management Program rates all the roads within the City. He explained that the program prioritizes the type of improvements that should be done in order to maintain the roads and delay more costly improvements.

The Engineer stated that the Feasibility Study dated September 3 included Mill and Overlay improvements on three (3) roads within the City; Zehnder Road, Angell Road East and Sunnyside Lane.  He stated the estimated cost for the project was $138,380 which included a 10% contingency and 35% for administrative costs.  He further explained that the project would be scheduled to be completed in 2020 and that proposed assessments would be placed on the tax roll in 2021.

Engineer Sandberg advised that staff had combined the three (3) projects in an attempt to lessen the bids to reduce the project costs.  He further noted that staff reviewed the condition of the culverts and determined that they could be cleaned by jetting rather than replaced and that would lower the project costs.

The Engineer explained that staff identified seven (7) lots on Zehnder Road for assessment, however he received an email from the property owner at 5980 Zehnder Road who advised that one of their two lots is not a buildable lot.  He further noted that there is another property that was identified as having two lots, but one of the lots may or may not be assessable.  He identified the non-conforming lots in question as lots 2 and 7 listed in the Feasibility Report dated September 3, 2019.  He noted that Lot 7 would not be buildable since it is in the Shoreland Overlay District and that staff is still evaluating vacant Lot 2 to determine whether or not it was an assessable property.  He pointed out that both of these non-conforming lots are owned by the adjacent property owner and explained that he was not aware that these lots were non-conforming when he prepared the feasibility report.

Attorney Kuntz reviewed the proposed assessments for Project 2020-01 and explained that the total estimated cost is $138,380.  He explained that staff anticipates receiving and awarding the bids in February, March or April 2020 and that the project would be completed in the summer months.  He stated that once the project is completed, the City would conduct an assessment hearing in the fall and that the assessments would be levied and payable in 2021. He stated that the assessment would be spread over a 10-year period with interest at 4.2%, which was the interest rate in place at the last bond levy.  He reviewed the cost estimates and proposed assessments for each section of the project:

Angell Road – Total cost estimate is $44,600.  This is classified as a Neighborhood Collector Road with 60% of the cost paid by the property owners and 40% paid from the General Tax Levy.  There are six (6) parcels and the estimated assessment is $4,460 per unit.

Sunnyside Lane – Total cost estimate is $63,730. This is classified as a Local Road with 80% of the costs paid by the property owners and 20% paid from the General Tax Levy.  There are ten (10) parcels and the estimated assessment is $5,100 per unit.

Zehnder Road – Total cost estimate is $30,050. This is classified as a Local Road with 80% of the costs paid by the property owners and 20% paid from the General Tax Levy.  There are seven (7) parcels and the estimated assessment is $3,430 per unit.  However, staff found that one of the two unbuildable non-conforming lots is located within the Shoreland Overlay District and contains the septic system for the home on the adjacent parcel.    He advised that staff was researching whether or not the lot on Hamen Court should be included in the assessments. He noted that Council would not be adopting the assessments this evening.

Mayor O’Leary asked if the assessment for each of the remaining lots would increase if the two (2) unbuildable lots are removed from the assessment roll and how the additional cost of approximately $6,000 would be distributed.

Attorney Kuntz responded that the assessment per unit at $30,050 divided by 7 lots would be $3,430 per lot, and if the number of lots is reduced from 7 to possibly 4, the additional cost of approximately $10,000 would be transferred to the remaining units.  He explained that Council has the option to pay a higher percentage of the assessment costs from the General Tax Levy, rather than spread those costs to the other property owners on Zehnder Road since it was the City’s error.

Mayor O’Leary asked if the proposed resolutions would change if Council agrees to pay the difference from the General fund and, if so, should that be done at this time.

Attorney Kuntz advised the resolution containing the financial portion of the project would have to be changed to reflect the new assessment per lot and reduce the number of parcels.  He commented that it appears that the two (2) vacant parcels would most likely be removed from the assessment roll. He further noted that staff needs to research if the parcel containing the home on Hamen Court can be assessed; this would determine whether two or three parcels are removed.  He stated that Angell Road and Sunnyside Lane do not have any issues of this nature.

The Attorney stated that the City’s share of the $138,380 cost estimate is $36,610 and that the plan is to pay this amount from the General Fund and not issue any bonds for the project.

Mayor O’Leary asked if there would be sufficient funds available to cover the increase in the project costs if the City paid the additional $10,290 for the three (3) lots that are removed and if the City could use reserve funds if necessary.

Treasurer Lanoue stated that the City budgeted $148,750 for Capital Improvements in 2021 and that it is possible to use some reserve funds for the project if necessary.

Mayor O’Leary stated that he would support the City paying the additional costs if the three (3) parcels are removed rather than place the burden on the property owners.

Councilmember Hovey asked how many units were assessed when the last project was done on Zehnder Road.

Engineer Sandberg stated he was not sure but offered to research the matter.

Mayor O’Leary asked the Engineer how many lots he would have included in the project given the information on the unbuildable lots he has now.

Engineer Sandberg explained that he would have included five (5) units in the assessments and removed two (2).

Councilmember Hovey asked if the Shoreland Overlay District was in place when the last road improvement was done on Zehnder Road.

Planner Grittman explained that the Shoreland Overlay District Ordinance was adopted in the 90’s but he was unsure when the last road improvement was done.

A member of the audience commented that the last improvement on the road was done in 1989.

Mayor O’Leary asked if there were any further comments or questions from the Council and there was no response.

The Mayor opened the public hearing for comments from the public.

Ray LaCroix, 5980 Zehnder Road, asked why the City was doing the Mill and Overly since the ratings show the roadway was still rated within the low range on the pavement management plan.  He stated that his home was built in 1989 and it appears that the City could just sealcoat the road versus doing the more expensive project.

Engineer Sandberg explained that the numbers listed in the pavement management study show the existing road conditions and that these conditions could change over time.  He noted that staff recommends doing the mill and overlay at this time to extend the life of the pavement before the road condition worsens and then requires a complete reconstruction rather than just the mill and overlay. 

Mayor O’Leary pointed out that he had driven in West St. Paul and it is obvious that they have not stayed ahead of the road maintenance program with all the reconstruction that is currently being done in that city.

Councilmember Bulach supported the fact that it is wise to stay ahead of the program so that the City does not miss the window of opportunity to do a less costly repair versus a total road reconstruction.

Engineer Sandberg agreed that it is best to manage the road improvements and to stay ahead of the improvements with regular maintenance.

Mayor O’Leary further noted that if the City waits to do Zehnder Road as a “stand-alone” improvement it may be more costly  than bundling it with other projects and may produce a higher assessment to the property owners.

Jeannine Nayes, 5900 Zehnder, asked for clarification as to why the non-conforming properties are considered as two (2) lots if they are owned by the same person.

Engineer Sandberg showed her the map with the two (2) tax parcels that are owned by the same person and the vacant lots that are unbuildable since they do not meet current  standards for building. He commented that the property owners chose to leave them as separate lots.

Councilmember Hovey asked why lots Nos. 6 and 7 were subdivided.

Planner Grittman explained that the lots were platted in 1955 and that the ordinances for building were different at that time.  He stated that although the lots are owned by the adjacent property owners, they have the option to leave them as separate vacant lots.

Attorney Kuntz advised that both lots were created with the plat in 1955, however it is his understanding that the triangular lot on Hamen Court was reduced in size when MnDOT took some of the land for construction of I-494.

Jack Metcalf, 10 Hamen Court, stated that he was unsure if the vacant lot he owns might be developable, however, he does not use that lot for access to Zehnder Road. He explained that there is a dirt road on the lot that he uses occasionally when hauling trees from his property, but the road is not drivable when it rains. He stated that he wishes to keep it a separate lot at this time.

Engineer Sandberg read from page 3 of the City’s adopted Assessment Policy which stated that “lots adjacent to a public street or having access to a public street” are to be included in the assessments. He offered to do research to determine whether or not the lot may be buildable in the future.

Mayor O’Leary asked that staff research whether or not Mr. Metcalf’s lot is a buildable lot prior to finazlizing the assessments for Zehnder Road.

The Mayor asked if there were any further comments from the public and there was no response. 

Mayor O’Leary moved to close the public hearing at 8:40 p.m., seconded by Councilmember Bulach and carried. (5-0)

Attorney Kuntz explained that there are three (3) resolutions for consideration by Council this evening; 1) Resolution Ordering City Project No. 2020-01 (Mill and Overlay Project); 2) Resolution Approving Financing for Project No. 2020-01; and, 3) Resolution Approving Project Schedule for Project No. 2020-01.  He stated that Council may adopt all three (3) resolutions in one motion. He explained that the action taken by Council should include direction for staff to amend the resolution relating to the preliminary financing of the project to reflect the correct number of parcels to be included in the Zehnder Road portion of the project and the revised costs to be assessed to each parcel and the costs that would be paid by the City.

Mayor O’Leary asked if there were any further questions or comments and there was no response.

Mayor O’Leary moved, seconded by Councilmember Wahlstrom to adopt the following:

Resolution No. 2019-32 titled, Resolution Ordering public improvement project No. 2020-01 (Mill and Overlay Project)

Resolution No. 2019-33 titled, Resolution Approving a preliminary Financing plan for Project No. 2020-01 (mill and overlay project) with the change that if the number of assessable parcels for the Zehnder Road segment is reduced by the City Council from seven to five or from seven to four, the per parcel proposed special assessment for the remaining assessable parcels shall still be proposed to be $3,430 per buildable tax parcel.

Resolution No. 2019-34 titled, Resolution Approving the Project Schedule for city Project No. 2020-01 (mill and overlay)

Motion carried.  (5-0)

1. Presentation: Mayor O’Leary introduced Robyn Lingen from Design Writes Studios who was hired to update the City website and explained that she would review the proposed changes to the website. He explained that after the presentation and discussion, Council should consider approval of the website design with any changes or additions they deem necessary.
   
   Robyn Lingen explained that the website would continue to use the same software system currently in place, with appropriate upgrades included. She reviewed the changes she made so that it was easier for users to navigate the site.  

Ms. Lingen explained that the Welcome Committee asked if there could be an area where private events for residents could be listed and residents could provide their email address to sign up for information about these private events.  

Attorney Kuntz explained that the State Statutes require that any information provided to the City such as email addresses and phone numbers cannot be kept private under the Data Privacy laws. He suggested that any private events or resident only social events could be handled through other social media applications and should not be part of the City website.

There was a lengthy discussion relating to how the site could be modified in order for residents to provide private information without the information becoming public.  It was suggested that residents could be referred to other links to sign up for resident only social events since it was not possible to keep that data private.

Clerk Iago asked Ms. Lingen if she knew of any other cities that used their city website to gather resident information for private events.

Ms. Lingen responded that she had no knowledge of any other city providing this service on their website.

Clerk Iago recommended that the City refrain from using the website to post private events and suggested that this type of information for private events be handled by the Welcome Committee or other committees and that the group use other social media to promote the events, such as Facebook. She explained that the information collected in that manner could be kept private and did not have to adhere to the Data Privacy Laws the cities must comply with.

Ms. Lingen noted that the City of Eagan uses other social media links on their website.
Jeannine Nayes, member of the Welcome Committee, asked if the City website could refer residents to contact another person or site regarding social events.

Attorney Kuntz commented that he was unsure if it would pose a privacy issue if residents were referred to another person or website for that information.  

After further discussion, Council concurred to remove the sign-in page or any reference to persons signing into the website for private events and list only City events on the website calendar. Council further concurred resident only social events could be handled through other social media applications and should not be part of the official City website.

Ms. Lingen explained that the website would be ready to go “live” as soon as Council approval was granted.  She noted that corrections could be made at any time on the website.  She offered to respond to questions.

Council thanked Ms. Lingen for her work and the presentation this evening.

Mayor O’Leary asked if there were any further questions or comments and there was no response.

Mayor O’Leary moved to approve the new City website with the removal of the log-in for private events due to Data Privacy laws, seconded by Councilmember Hansen and carried. (5-0)

Council took a brief recess at 9:45 p.m. and reconvened at 9:55 p.m.

6. 
   PLANNING COMMISSION/PLANNER’S REPORT: a. Planner’s Report:  Planner Grittman reviewed the following information listed in his report dated October 30, 2019 and stated there was no October Planning Commission meeting due to lack of applications. He explained there would be a November Planning meeting to conduct a public hearing for several proposed changes to the Zoning Ordinance as listed in his report.

The Planner explained that staff is in the process of reviewing an updated grading and drainage plan for the building site at 1 Sunfish Lane. He noted that the purpose of the update would be to preserve trees that were scheduled for removal and that there are no changes to the building height, footprint or location and staff determined there is no need for the applicant to resubmit an application for a public hearing.

Planner Grittman stated that the ordinance amendment relating to demolition would be reviewed later on the agenda.

Council thanked the Planner for his report.

7. ENGINEER’S REPORT: a.  Authorize Payment #3 for Charlton Road Improvement Project:  Engineer Sandberg distributed Payment Request #3 in the amount of $248,919.47 to Valley Paving for the Charlton Road/Sunfish Lake Outlet improvement project.  He explained that after this payment the total amount paid to date would be $655,061.95 and that he would present the final payment request at the next meeting.
   
   Mayor O’Leary stated he had received a few emails from resident Hoyt Nye and asked if the Engineer had been in contact with Mr. Nye to address his concerns.  He asked if there were any other issues with the project.

Engineer Sandberg stated he responded to Mr. Nye’s concerns and had not received any further comments. He stated that some minor items remain to be addressed by the contractor.

Councilmember Hovey advised that there are some ruts on the north end of the road, some issues with the hill and that the grading on his driveway was bad.  He further noted that there are items blocking his neighbor’s driveway and that her mailbox was installed in the wrong location.

Engineer Sandberg advised that there were still items on the list that need to be addressed and that he would notify the contractor that these must be done prior to release of the final payment.

Councilmember Hovey stated his preference would be not to release the final payment until all items are completed.

Engineer Sandberg explained that the City holds a 5% retainer until the project is completed to the City’s satisfaction.

Mayor O’Leary asked if the mailbox could be moved to its proper location prior to the final payment release.

Engineer Sandberg stated that photos were taken of all the mailboxes and he would ensure it’s restored to its proper location.

Councilmember Hovey advised that it was a month before the contractor backfilled his driveway behind the curb and that he had concerns about the slope of his driveway.

Engineer Sandberg explained that he reviewed Councilmember Hovey’s driveway and it appears that vehicles are driving off the original width of the driveway. He noted it would cost more to increase the width of the driveway. He offered to discuss the matter further after the meeting.

Mayor O’Leary pointed out that the last payment amount would be approximately $300,000 and the City would be retaining approximately $50,000.

Engineer Sandberg explained that in his opinion there is no where near $50,000 work remaining on the project.  He commented that he would discuss the final issues with the contractor to ensure they are addressed prior to the final payment.

Mayor O’Leary asked if there were any further comments or questions and there was no response.

Mayor O’Leary moved to authorize Payment No.3 to Valley Paving in the amount of $248,919.47 for the Charlton Road/Sunfish Lake Outlet improvement project, seconded by Councilmember Bulach and carried. (5-0)

b.   Engineer’s Report:  1. Engineering Activities Undertaken in October:     A. Public Hearing for 2020 Mill & Overlay Project:  The hearing was conducted earlier in the meeting.

484. Web Screening Plan: Engineer Samberg explained that the Werb’s had donated a large portion of their property to allow the City to shift the roadway for safety purposes and also to receive funding for the wetland replacement.  The City received $27,000 in funding for the wetland replacement. He noted that the City had to make a substantial cut into the tree line on the east side of the Werb parcel, which removed the screening from their property. 
     
     The Engineer stated he met with Mr. Werb and the City Forester to discuss the City installing plantings in this area to screen the Werb property. He advised that the City Forester recommended the installation of twenty-two (22) bareroot Lilacs approximately 2-3 ft. high for installation and Mr. Werb agreed to the plan.  He noted that the Forester offered to purchase the plants from the Forester’s budget at a cost of $22 each for a total of $484.00.
     
     Engineer Sandberg stated that Mr. Werb had expressed his appreciation for the City’s generosity in return for the land donation. He explained that if Council agrees, their authorization to purchase the plants would be required.
     
     Mayor O’Leary asked if there were any comments or questions and there was no response.
     
     Mayor O’Leary moved to authorize the expenditure of $484.00 from the City Forester’s budget to purchase twenty-two (22) bareroot Lilacs for installation at the Werb property, seconded by Councilmember Bulach and carried. (5-0)

2. Building and Site review in the Month of October: A. 1 Sunfish Lane:  Staff reviewed the resubmitted grading plan that was previously approved for property at 1 Sunfish Lane and noted that the previous plan did not include all the significant trees that would be impacted by the construction.  The property owner redesigned the site to reduce impacts to the significant trees and it is anticipated that the resubmittal of the plan would be presented to Council at a future meeting for approval. 
   
3. Public Works Activities Undertaken in the Month of October: A.  Charlton Road Construction Project: Staff did a final walk-through with the contractor and a punch-list of outstanding items was given to the contractor.  Staff will continue to work with the contractor to ensure all items are completed prior to the final payment.
   
   B.  Sunfish Lake Outlet:  The new outlet to Sunfish Lake was opened on October 28 and appears to be functioning as designed. 
   

The City Forester showed the large “key” that was given to the City which controls the opening of the outlet.

4. Anticipated Engineering and Public Works Activities for November: A. Dakota County 2040 Transportation Plan Update:  Engineer Sandberg stated he and Planner Grittman would attend a meeting with County staff on November 18 to provide input on behalf of the City regarding the update to the Dakota County Transportation Plan.

The Engineer advised that Dakota County agreed to do maintenance on Delaware Avenue where there is water ponding on a resident’s property. 

Engineer Sandberg advised that he placed reflective tape on the utility poles on Charlton Road in order to make them more visible to drivers.

Councilmember Bulach suggested that the final check to the contractor for Charlton Road be held until the Engineer is sure all the punch-list items had been completed.

The Engineer stated he would talk to the contractor to ensure that all items are completed before the final payment request is submitted.

Council thanked the Engineer for his report.

8. 
   NEW/OTHER BUSINESS: a. Consider Ordinance Amending City of Sunfish Lake Zoning Ordinance Relating to Demolition:    Planner Grittman referred to his report dated October 30, 3019 and the draft Demolition ordinance.  He explained that some changes had been incorporated into the document and were shown in red on the proposed ordinance attached to his report.
   
   Councilmember Hansen questioned if staff could incorporate more regulations into the document and stated that in her opinion this version does not have “teeth” in it to support enforcement. She recommended the ordinance include specifically what needs to be done and possibly where the recycled items could be taken.
   
   Councilmember Hovey disagreed and questioned why the City would mandate to residents what they must do with their property.
   
   Councilmember Hansen commented that if a home is torn down it should be done in an environmentally responsible as well as safe way.  It is her opinion that the ordinance should do more to ensure that recycling, salvaging and safe handling of hazardous materials takes place.

Planner Grittman noted that one of the ordinances he researched mandated a percentage of the structure that must be recycled, however, it was staff’s opinion that this would be difficult to enforce.  He further explained that the State mandates the method for removal of hazardous materials.

Mayor O’Leary expressed concern that most new home construction exceeds its initial budget and questioned what the economic effect would be on property owners if the City imposes such mandates.

Councilmember Hansen agreed that there may be costs associated with deconstruction, salvaging and recycling of materials but she preferred to have more information on such issues before approving the ordinance.  She reminded Council that Sunfish Lake is a Tree City and Green Step City.  The City routinely tells homeowners what trees they can and cannot cut down, and what light fixtures they can and cannot use because of light pollution.  Having an ordinance to hold citizens accountable for how their demolition waste is handled is just one more way to responsibly look after our local environment. 

Mayor O’Leary suggested that it may be wise to contact some recycling companies who do this type of work to find out what it costs and what they do with the materials.

Clerk Iago commented that most contractors who do construction in the higher cost bracket would most likely see the value of items that could be recycled to use in other projects or may remove these items to sell to companies that handle restoration items.

After a brief discussion, Council concurred to table the proposed ordinance until staff completes more research with other cities or businesses that deal in deconstruction and recycling of materials.

Councilmember Bulach moved to table discussion of the proposed Demotion Ordinance to allow staff more time to research other city ordinances and contact businesses or contractors that deal with collecting deconstructed items and removal of hazardous materials, seconded by Councilmember Hovey and carried. (5-0)

b. Consider Resolution Designating Polling Location for 2020 Presidential Primary, Primary and General Elections:  Clerk Iago referred to her report dated October 29, 2019 and explained that the State requires cities to designate polling places for the upcoming election year by December 31 in the year preceding the election.  She asked Council to adopt the resolution designating St. Anne’s Church as the polling location for the upcoming 2020 elections.

Mayor O’Leary moved to adopt Resolution No. 19-35 titled, REDSOLUTION DESIGNATING POLLING LOCATION FOR 2020 ELECTIONS IN THE CITY OF SUNFISH LAKE, seconded by Councilmember Wahlstrom and carried. (5-0)

1. Consider Approval of 2020 Community Waste Abatement Grant Application with Dakota County: Clerk Iago explained that Dakota County requires the City approve the Community Waste Abatement Grant Agreement and Application annually. She explained that the City Attorney had not yet reviewed the document, but she would send it for his review prior to submission.
   
   Councilmember Bulach moved to approve the Community Waste Abatement Grant Agreement between the City of Sunfish Lake and Dakota County pending approval by the City Attorney, seconded by Councilmember Hansen and carried. (5-0)

1. Schedule Special Meeting on December 3, 2019 at 5:00 p.m. to Conduct Consultant Reviews: Clerk Iago explained that Council conducts the consultant reviews annually prior to the December Council meeting. She requested Council schedule a Special Meeting at 5:00 p.m. to conduct the reviews. She noted that dinner would be provided for Council and staff.
   
   Mayor O’Leary moved to schedule a Special Council Meeting to conduct consultant reviews on December 3, 2019 at 5:00 p.m. at St. Anne’s Episcopal Church, seconded by Councilmember Hovey and carried. (5—0) 

1. Other: Mayor O’Leary asked if there was any further business.
   
   Councilmember Wahlstrom stated she would be unavailable to attend the January 2020 Council meeting and Councilmember Hansen stated she would be unavailable to attend the February 2020 Council meeting.

The Mayor asked if there was any further business and there was no response.

9. 
   ADJOURN:  Mayor O’Leary moved to adjourn the meeting at 10:18 p.m.
   
   

____________________________                              ________________________________

Catherine Iago, City Clerk                                             Dan O’Leary, Mayor